Exhibitor Support

As an exhibitor at Hotel & Resort Design South, you’ll receive dedicated support in the run-up to the show.
This page will be your information hub for all things show-related; we recommend bookmarking this page as it will be updated regularly with important information.
To stay up-to-date and ensure you don’t miss any important information, subscribe to our emails here.
Digital Banners:

To further promote your exhibiting space at HRDS, we will create you a variety of free digital banners to accommodate today’s variety of social media and marketing channels . To accompany these banners, we also supply pre-written social media copy and email invitations for you to help you market your presence at HRDS. Download here.

If you would like a set of personalized banners, please contact Ollie Carter.

 
Promotional Support:

We invite you to submit your content for us to feature in our digital communications to our entire audience. To highlight your news to the industry, you can submit relevant case studies, recent press releases, new product launches, and exciting blog posts via this form.

 

To complete any of the forms above, ensure you have cookies enabled on your browser.

Product Showcase Listing:

Kick-start the journey of marketing yourself at Hotel & Resort Design South with your exhibition listing. You can view your current listing on the Meet the Exhibitors page, and if you wish to update your product information, simply complete the following form: Product Showcase Listing Form.

The form needs to include specific information about the product you are placing on the podium.

 
Your Product Information:

Please provide the following information about the product you are bringing to place on your plinth.

  • The weight of the product you are bringing in kilos or lbs
  • The dimensions of the product you are bringing (Width x Height x Depth)
  • Please send at least 2 images of the product you are bringing

Please note: The dimensions of where your product will be placed on top of the podium are 433.4mm W x 495.3mm D and the max weight is 50lbs (23 kilos).

 
Podium Artwork Submission:

To promote your product at HRDS, you have the creative-freedom to design your podium artwork; this can include graphics, text, images and logos. 

For the essential information on the artwork requirements and to upload your artwork, please see the Podium Artwork page.

The deadline for artwork submission is Wednesday 24 April

 
Product Set-up:

On Wednesday 5 June, please bring your product between 2:00 pm – 6:00 pm. You will not be able to place your product on your podium after 6:00 pm. Please collect your product no later than 7:00 pm on Friday 7 June.

To set up your podium, please go to the HRDS Lounge & Product Showcase area. Each podium will be arranged back-to-back.

There is no storage available, only bring the product you are displaying on the podium. Do not bring any marketing materials or additional product samples. Products that are displayed on the podium are left at your discretion; we accept no responsibility for loss or damage.

 
Freight Services:

Expo Convention Contractors, Inc. are the exclusive service provider for domestic freight services including material handling up to 30 days in advance of the “advance warehouse” address, delivery to your podium, handling of empty containers to and from storage, and removal of your materials from your podium for reloading onto your outbound carrier.

There are two options for shipping your advance freight – 1) To the advanced warehouse, or 2) Directly to the show site. 

Find more information about Freight Services for HRDS here. If you are exhibiting at CSI Design Expo Americas, please refer to the Online Exhibitor Manual to include your product with your booth handling.

Freight Services should not be confused with shipping which is the cost of transporting your podium product to and from the show.

It is possible to hand carry your item in through the front entrance but any shipments requiring carts or arriving through the back freight doors will require the services of Expo Convention Contractors, Inc. You can contact them through info@expocci.com.

 

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Exhibitor Listing:

Begin marketing yourself at Hotel & Resort Design with your exhibition listing. You can view your current listing on the Meet the Exhibitors page, and if you wish to update your company’s listing, simply complete the following form: Exhibitor Listing Form.

 
Exhibitor Manual:

The Online Service Center is now open.

One login for the Online Service Center has been supplied by our new-appointed contractor, Expo Convention Contractors. The nominated email address for each exhibitor would have received an email directly from them with your login credentials, their email address is info@expocci.com

You can access everything you need to build your booth, including the exhibitor manual, suppliers, power, and other booth services.

Third-party booth builders and contractors should contact the exhibiting company for detailed information. Contact Caroline Chong if you have any questions.

 
Move-in and Move-out times:
Move-in  
        Tuesday 4 June 2024  10:00 hrs – 18:00 hrs
        Wednesday 5 June 2024     08:00 hrs – 18:00 hrs
Expo open  
        Thursday 6 June 2024  10:00 hrs – 17:00 hrs
        Friday 7 June 2024  10:30 hrs – 16:30 hrs
Move-out 
        Friday 7 June 2024  16:30 hrs – 21:00 hrs
        Saturday 8 June 2024

  08:00 hrs – 12:00 hrs

 
 
To complete any of the forms above, ensure have cookies enabled on your browser.

Speed Networking sponsored by Belbien Architectural Film and JOI-Design is our dynamic platform that connects you the exhibitor, to the hotel designs decision-makers and buyers.

All Product Showcase suppliers will have a Speed Networking pass within their booking. Booth exhibitors may have additionally booked a pass for Speed Networking; providing you with eight tailored meetings, each lasting five minutes. If you are yet to purchase a Speed Networking pass and would like to know more on how to upgrade your booth space to include one, get in-touch with your sales contact at Hotel & Resort Design South.

If you’re new to HRDS and looking for a guide on the logistics of Speed Networking, or are interested in knowing further to potentially book a pass in the future, please see our latest blog.

Any further questions about Speed Networking, please contact Claudia.

Booth information form deadline – Monday 22 April

Product Showcase podium artwork upload – Wednesday 24 April

Exhibitor registration opens – May

We work with European International Fairs Ltd for Hotel & Resort Design South. 

European International Fairs can help you with every step of your journey from your HQ to HRDS. From packaging your products and booth materials, to global freight via air, sea, or road, as well as assistance with customs paperwork, they can make your logistics planning as easy as possible.

An order form is provided in the Online Service Center, which is now open. Your nominated contact would have received login details to access the Online Service Center. If you have any further questions accessing it, please get in touch with Caroline Chong.

Accommodation: 

Hotel bookings in partnership with our accommodation platform; Hotelmap, are now live. The rates on offer are live and always guaranteed at the internet’s best prices. Booking with us also means you’ll be staying with our VIPs, offering you even more networking opportunities.

 

Visas:

We are happy to help any way we can in your journey to exhibit with us. If you are requiring a visa invitation letter, please complete the visa request form.

We would kindly ask you to inform yourself about the valid entry requirements (i.e. visa requirement) and complete the necessary formalities in good time before the expo begins. Hotel & Resort Design South assumes no liability in the event that your visa application is denied, your visa is received too late or in case you are not able to travel to the event due to any other reasons.

Miami Beach Convention Center
1901 Convention Center Dr
Miami Beach
FL 33139
USA

See the Miami Beach Convention Center website for location, directions, and parking.

Be aware of scam emails offering fake data lists, event guide listings, and accommodation services for Hotel & Resort Design South. This is an on-going industry scam, so please be alert. If you have any questions about potential scam emails, please contact us.